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Union Filing Requirements

Employee Organization Annual Filing Requirements

All employee organizations (unions), representing public employees in Ohio, have certain filing requirements that are outlined below.

Filing Requirements

To ensure timely filing, SERB sends reminder letters of the filing due dates. These letters are sent by email and/or regular mail to the employee organization representative on file with SERB.
 

Initial Filing

  • Registration Report
    • Filed within 60 days after certification or recognition of union
    • Include a copy of Constitution and Bylaws
  • Constitution and Bylaws
    • Initially filed with Registration Report
    • Must be filed with SERB any time there is a change or update. An updated version can be filed with the next Annual Report
    • The Constitution and Bylaws of a parent organization may be filed if the local does not have their own Constitution and Bylaws
    • SERB does not have a form for this

Annual Filing

  • Annual Report
    • Must be filed on or before the fifteenth day of the fifth month following your fiscal year end.
    • Include latest copy of Constitution and Bylaws if there were changes
  • Financial Statement
    • Submit with the Annual Report
    • Must cover the entire twelve months of the fiscal year
    • SERB does not have a form for this
    • No Dues collected? Please submit a signed statement indicating no dues/bank account
    • Acceptable financial statement can include:
      • Redacted bank statements for the entire 12 months of your fiscal year (please redact all account numbers)
      • Copy of U.S. Department of Labor LM 2 Form
      • Any other financial document that shows receipt and disbursement activity for the entire 12 months of your fiscal year (i.e. Balance Sheet).

Parent Organizations Filing on Behalf of Local
A parent employee organization may file the Annual Report, Financial Statement, and Constitution and Bylaws on behalf of their locals. When filing, include a list of all locals included in your filing.  

  • If the union files an annual report under the U.S. Labor Management Reporting and Disclosure Act with Department of Labor, the union may file a copy of that report (LM-2 form) with SERB.
    Note: A parent organization, required to file an LM-2, may file on behalf of each local.
     
  • A statewide union that does not have locals, may file one annual report on behalf of all their members.  Here each unit may not have a bargaining chapter or local with officers (e.g. President or Vice President).  But these members pay their dues to the statewide organization which handles all negotiations. 

A parent organization cannot file on behalf of their local when all of the following conditions are true:

  • Dues are collected and retained by the local chapter
  • Employees belong to a local chapter
  • Local has officers
  • Local negotiates agreements

    Note: Although they may belong to a statewide organization they still do not fall under the umbrella of the parent organization.

Trusteeships

An employee organization may establish and administer a trusteeship over a subordinate employee organization as set forth in the constitution and bylaws of  the administering employee organization.

The administering employee organization that imposes a trusteeship shall file with SERB, within 10 days after imposition of the trusteeship, a trusteeship report signed by the principal officer and trustees of the subordinate employee organization. The report must state:

  • The full name and address of the administering employee organization;

  • The full name and address of the subordinate employee organization that is held in trust;

  • The name and addresses of the principal officers of the subordinate employee organization who held office at the time the trusteeship was imposed;

  • The names and addresses of the principal officers of the administering organization;

  • The provision of the constitution or bylaws that specifically authorizes imposition of the trusteeship;

  • A statement detailing the reasons for imposition of the trusteeship and any other relevant information;

  • The date the trusteeship was established;

  • The nature and extent to which members of the subordinate employee organization participate in government of both the subordinate employee organization and of the administering employee organization; and

  • A complete account of the financial condition of the subordinate employee organization at the time the trusteeship was imposed.

Trusteeship Semi-Annual Filings

During the continuance of a trusteeship, the administering employee organization shall file with the SERB semi-annual trusteeship reports commencing six months after the filing of the initial report. The report shall include all information listed in the 9 bullets above, plus a statement explaining why the trusteeship is being continued.

Termination of Trusteeship

Within ten days after the termination of a trusteeship, the administering employee organization shall file on behalf of the subordinate employee organization a final report including:

  • The method of terminating the trusteeship, such as restoration of autonomy, dissolution, merger, or consolidation, and any other factors that resulted in the termination;

  • The termination date;

  • The full name and address of the administering employee organization;

  • The full name and address of the subordinate organization formerly in trusteeship;

  • The names and titles of all officers of the subordinate employee organization that was held in trust;

  • The signatures of the principal officers of the administering employee organization;

  • The signatures of the principal officers of the employee organization formerly in trusteeship; and

  • The signatures of all trustees of the employee organization formerly in trusteeship.

For more information please reference:
O.R.C. Section 4117.19
O.A.C. Section 4117-15
​O.A.C. Section 4117-17 (Trusteeships)